Documentation Tools for Beginners

Monday, March 11, 2024

There are many documentation tools used by professionals today, which is not surprising since hardware and software technology is developing rapidly. For beginners who are not familiar with many documentation tools, Here's a section on some popular documentation tools that beginners might find useful

Documentation Tools for Beginners

We have compiled this list of documentation tools from various sources that have reviewed many tools. From the results of that review, we have compiled a list of tools that we consider suitable for beginners.

Confluence

A comprehensive tool that allows you to create, collaborate, and organize all your work in one place. It offers a variety of documentation templates to get you started. (review source: whatfix.com, thectoclub.com)

Dropbox Paper

A collaborative workspace that helps teams create and share early ideas. You can create, review, revise and organize all your docs.(review source: whatfix.com, knowledgebase.com)

Nuclino

A unified workspace where teams can bring all their knowledge, docs, and projects together. It’s great for visual content. (review source: thectoclub.com, whatfix.com)

GitHub

A platform for version control and collaboration. It allows you and others to work together on projects. (review source: thectoclub.com)

MarkdownPad

A full-featured Markdown editor for Windows. It’s great for customization.(review source: whatfix.com)

Doxygen

A tool for writing software reference documentation. The documentation is written within code, and Doxygen can cross-reference it. (review source: whatfix.com, thectoclub.com)

Document360

A SaaS platform that allows you to create a self-service knowledge base for your product or service. (review source: herothemes.com)

GitBook

A modern documentation platform where teams can document everything from products to internal knowledge-bases and APIs. (review source: herothemes.com)

Read the Docs

A platform for software documentation that hosts and builds your docs for you. (review source: herothemes.com)

Notion + Engine.so

Notion is an all-in-one workspace where you can write, plan, and get organized, while Engine.so adds powerful features like version history, API documentation, and more. (review source: herothemes.com)

Helpjuice

A knowledge base software that allows you to create, manage, and optimize your documentation. (review source: herothemes.com)

We know that after finding a suitable documentation tool, you will definitely need a template too. This is a bonus for you.

Here are some resources where you can find project documentation templates:

Smartsheet: Offers a variety of ready-to-use project documentation templates that you can tailor to fit your needs for a wide range of industries. These free templates are available to download in Word, Excel, and PDF formats.
Asana: Provides a project documentation template that ensures everyone uses the same project documentation process company-wide, so you always know where to find vital documents.
Template.net: You can find sample content that will serve as your guideline to create the best proposal, final requirement, and initiation.
Creately: Learn why proper project documentation is important and get access to 16 key project documents along with editable templates.

The best template for you depends on your specific needs and the nature of your project. It’s always a good idea to try out a few different options to see which one works best for you.

Happy documenting! 😊